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Office Manager

Office Manager

Timp de lucru: Full Time


Job purpose:

Vola.ro is a growing company with almost 100 employees which need a pleasant environment and a cheerful experience at the office. Your main job is to make their life pleasant and work, easy.

The position is so versatile and implies many diverse skills, so if you are looking for an exciting step in your career, this could be the perfect opportunity for you.

Principal Accountabilities:

  • Managing the internal communications regarding office ethics and office procedures;
  • Organising the office layout;
  • Maintaining the condition of the office and arranging for necessary repairs;
  • Maintaining supplies of stationery, IT equipment, catering;
  • Organising meetings, accommodation, team buildings and parties;
  • If needed, overseeing training and induction for (new) employee;
  • Link between government institutions (ANAF, OSIM, National Authority for Tourism), and other suppliers, and the company;
  • Analysing offers for new suppliers and invoices from the present ones; maintaining a close relationship with the present suppliers;
  • Work closely with the Marketing Department regarding branded supplies and other products;
  • Delegating work to IT help-desk and managing their workload and output;
  • Creating and/or closing, with the IT technician, the accounts the employee needs/had, by respecting the in / out procedure.
  • Analysing need, offers and, after budget approval, providing supplies (software and hardware) for the IT department;
  • Archiving contracts and having a close eye on the documents (document flow procedure);
  • Arranging regular testing for electrical equipment and safety devices; verifying the security of the office (CCTV, passwords etc.);
  • Recording office expenditure Support the Accounting Department - archives, expense reports, delivering invoices from suppliers;
  • Writing reports for senior management and delivering presentations;


Hard skills
  • University degree;
  • Previous successful track record as an Office Manager, a secretary or PA or an administrative role;
  • Intercultural competence, fluent in English;
  • Ability to use a range of office software, including Outlook, Google spreadsheets and databases;
  • Responsible with documents and maintaining an organized filing systems;
  • Ability to make a complete and relevant research.
Soft skills
  • You are a pro-active team player and have a positive and friendly attitude;
  • You have the ability to find solutions and have an open attitude to any challenge;
  • Multi-tasking;
  • Ability to treat issues with confidentiality, discretion and professionalism;
  • Ability to listen to people’s needs and making sure the problem is solved.


  • Monthly flexible benefits: lunch tickets, gift vouchers, tourism vouchers
  • Holidays with discount for all employees
  • Team-buildings and parties
  • Private medical insurance
  • Fruits and the best coffee at the office
  • Entertainment corner: ping pong table, play station, board games
  • Central location: on Decebal Boulevard, 1 minute from Piata Muncii metro station
  • Super-view from the office

Pentru ca suntem intr-o continua dezvoltare, suntem mereu in cautare de oameni deschisi care sa ni se alature, poti sa ne trimiti CV-ul tau si scrisoarea de intentie pe adresa hr@vola.ro